Top 4 Ways To Transform Office Productivity (Infographic)
When it comes to optimising your workplace productivity, we are the experts. With over 100 years combined experience, we really have seen it all. Workplace productivity is made up of two key factors, the effective running of day to day office processes and employee satisfaction. Discover the tried and tested solutions to your major workplace headaches below, scroll down now!
1.Take Care Of Your Staff, They'll Take Care Of You
Workers that constantly operate under highly stressful conditions are found to be less productive and have higher levels of disengagement and absenteeism, according to a Towers Watson Global Benefits Attitudes survey*. The survey data found that 57 percent of employees who claimed to have high stress at work felt less productive and disengaged from their work, while only 10 percent of low-stress employees reported feeling this lack of engagement.
Prioritising employee satisfaction will directly impact workplace productivity and profits. Keep staff members happy by making their working environment as accommodating as possible. As Investors In People, we have learnt an awful lot about keeping a diverse range of individuals happy.
One of the most common tricks is to set-up an open plan working space, this helps to improve communication and social interaction.
Enable natural light and easy access to outdoors.
Encourage staff members to take frequent breaks to refocus and rest their eyes from computer screens.
Allow employees to customise their work stations, this encourages them to have a greater sense of control and sense of value.
Socials and team building exercises are always a good idea as they help to cultivate a culture of belonging and professional friendship.
2. Manage Your Print
Office printing is one of the biggest obstacles standing in the way of pure productivity. Many companies aren't aware of how much money they spend on printing each year and countless business hours are spent solving printer related hardware issues. It is time to get smart! (brace yourself for a shameless product plug, we couldn't resist!) Here at Logixal we are able to reduce print spend by 30%, wastage by 62% and get out to clients within 2 hours and 35 minutes of them having an issue meaning that problems are solved quicker and usually without putting a stop to the entire workday.
Our expert software also monitors all print systems so we are able to solve a problem long before a client even notices there is one, helping us to nullify up to 91% of emergency calls. By not having to deal with any print issues and seamlessly automating all replacements, day to day office complications can be significantly reduced, if not removed all together.
3. Get Flexible
One of the biggest workplace trends happening in some of the most innovative companies around the world including Google, Apple and Deutsche Bank is flexible working. 70% of managers reported an increase in productivity after a shift to flexible working**.
More and more companies are allowing their staff to work more flexible hours outside of the office. The freedom of choice encourages individuals to take more responsibility for their tasks and as a result are more engaged with the end results. Working remotely means that those who don't thrive in an office environment can get better results working from home, a cafe or even from a park bench. Offering employees the option of adjusting their working hours and location can help them to meet the requirements of being a parent, attending further education courses or caring for ageing parents, all of which will make them happier, more loyal employees.
4. Go Paperless
Whilst most businesses may never be totally rid of paper, so many businesses can improve productivity, security and meet compliance requirements by integrating an Electronic Content Management system that allows paper documents to be scanned and uploaded to a secure cloud system. This can be accessed remotely, edited and is totally searchable ensuring that documents never get lost, are only seen by the correct people and are always backed up. Electronic Content Management is a major player in the realm of office productivity, revolutionising team collaboration and document sharing.
*Liveplan, October 2, 2015 by Briana Morgaine
**Regus Productivity Report - October 2013
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