Making cloud and mobile print work!

August 15, 2018

Getting cloud and mobile print right means unifying two sets of needs. 

 

  1. Your users want the autonomy to connect to any device, whenever and wherever they want.

  2. You want to be able to manage them remotely

If it is simple for both you or your users, then the solution isn't sufficient. The good news is that integrating paper, office-based procedures with cloud and mobile workflows doesn't have to be difficult. 

 

Here are six ways to make sure that everyone gets what they require:

 

1. Make it as easy as email

 

Your users need to be able to print from whatever device they have, so a great first step is to use an application that all of their devices already work with - email. Start by implementing a mobile print solution that allows users to send an email and print the documents right at their multi-function device (MFD).

 

2. Give your users all the options they need

 

Make sure your users can print jobs via email, web browsers or cloud applications. A cross-platform solution which supports iOS (Apple AirPrint) and Android is a must. The easier you make it for users to connect, the fewer the helpdesk calls/tickets your IT function will get. 

 

3. Support print-on-demand

 

This is a huge factor. Print-on-demand, also known as "pull printing" ensures that your printer only releases print jobs from your MFD after a user has logged in with a pin code, swipe card, biometric login or even their mobile device. 

 

4. Using Android, look for "Mopria"

 

If you’re worried about supporting all these different devices and apps and drivers – don’t. There’s an industry standard for mobile printing that makes it a lot easier for you to pick the right tools and your users to get their work done faster. With a Mopria certified printer, all it takes is three simple steps to print.

 

5. Integrate paper into digital workflows


MFPs are a whole lot smarter than they used to be. For repetitive processes like handling invoices, you can customise a digital workflow and then use an app on your MFD to automate it. For example, you could create an “invoice” button that automatically routes a new invoice to the right folder on your network share, and make it searchable by invoice number or total amount.

 

6. Extract insight from data


Use your MFDs’ audit logs to gather valuable information about which devices are accessing them, when they’re accessing them, and what documents they’re printing. This dataset will help you improve security and enable compliance, and give the you the ability to
chargeback costs to different departments.

 


Mobile and cloud printing shouldn’t be complicated for users or IT. If you follow these simple tips it won’t be.

 

Ask us about mobile printing through your Xerox MFD. info@logixal.co.uk 

 

Please reload

Recent Blog Posts
Please reload

  • Logixal LinkedIn
  • Logixal Twitter
  • Logixal Google+
  • Logixal YouTube
Follow Us

Logixal Document Solutions Ltd. is an independent supplier of IT and Managed Print Solutions

Useful Links

Office C,

Gainsborough Studios South, 

1 Poole Street,

London, N1 5EA,

+44 (0) 20 7014 0100

  • Black LinkedIn Icon
  • Black Twitter Icon
  • Black YouTube Icon

Follow Us

hp partner logo.png
ce-badge.png

Copyright ©2018 Logixal Document Solutions Ltd . All rights reserved